How AI Accounting India Handles Personal Information

1. Who This Notice Covers

This Privacy Policy applies to visitors to www.aiaccountingindia.com and people who contact AI Accounting India about our services. References to “we,” “us” and “our” mean AI Accounting India for the purposes described here.

For privacy questions or requests, email admin@aiaccountingindia.com.

2. Information We May Collect

Depending on how you interact with the website, we may collect:

• Contact information: name, business email, company name, country or region, and any optional phone number you choose to provide.
• Inquiry information: service interests, accounting systems, approximate volumes, operational challenges, preferred contact method and the content of your message.
• Technical information: IP address, browser type, device information, referral page, pages viewed, timestamps and server or security logs.
• Communication records: correspondence, meeting notes and follow-up information connected with a business inquiry or relationship.
• Engagement information: information processed under separate agreements if you become a client, supplier or business contact.

Please do not submit passwords, banking credentials, payment-card details, tax identifiers, personal financial records or confidential client files through the initial website form.

3. How We Collect Information

We may receive information directly from you through forms, email, meetings or other communications. Technical information may be generated automatically when your browser connects to the website. We may also receive business contact information from your organisation, referrals, service providers or lawful public business sources.

4. Why We Use Personal Information

We may use personal information to:

• Respond to questions and accounting outsourcing inquiries.
• Assess service fit, prepare discovery discussions and develop a proposed scope.
• Communicate about an existing or potential business relationship.
• Operate, maintain, troubleshoot and protect the website.
• Prevent misuse, spam, fraud or security incidents.
• Maintain business, contractual and administrative records.
• Comply with legal obligations and establish, exercise or defend legal claims.
• Send relevant business communications where permitted, with an available opt-out.

5. Legal Bases Where Applicable

Where laws such as the UK GDPR or EU GDPR apply, processing may rely on one or more appropriate legal bases, including taking steps at your request before entering a contract, performing a contract, complying with a legal obligation, pursuing legitimate business interests that are not overridden by individual rights, or consent where required.

The appropriate basis depends on the purpose and circumstances. You may withdraw consent where processing relies on consent, without affecting earlier lawful processing.

6. Cookies and Similar Technologies

The website may use essential cookies or similar technologies needed for functionality, security, preferences or form operation. Analytics, advertising or other non-essential technologies should be described and managed through the site’s cookie controls if enabled.

Browser settings may allow you to block or delete cookies, although some website features may then work differently. This section must be reviewed whenever plugins, analytics, chat tools, advertising tags or embedded content change.

7. When Information May Be Shared

We do not describe personal information as being sold. We may share limited information with:

• Website hosting, email, security, form, analytics, communication and IT service providers acting for defined purposes.
• Professional advisers such as legal, accounting, audit or insurance advisers where appropriate.
• Authorities, courts or other parties when required by law or reasonably necessary to protect rights, safety and security.
• A successor or relevant participant in a genuine business reorganisation, subject to appropriate handling.
• Other parties when you direct or authorise the disclosure.

Service providers should receive only the information reasonably needed for their function and remain subject to applicable contractual or legal obligations.

8. International Processing and Transfers

AI Accounting India operates from India and serves international businesses. Personal information submitted from another country may therefore be accessed or processed in India and may also be handled by service providers in other locations.

Where transfer restrictions apply, appropriate contractual, organisational or other recognised safeguards should be used as required for the specific transfer. Laws and available rights may differ between countries.

9. Retention

We retain personal information only for as long as reasonably necessary for the relevant purpose, including inquiry follow-up, business administration, security, recordkeeping, dispute management and legal obligations. Retention depends on the type of information, relationship, sensitivity and applicable requirements.

Information may be deleted, anonymised or retained in restricted records when it is no longer needed for active use.

10. Security

We use administrative, technical and organisational measures intended to protect information in light of its nature and the relevant risks. No website, transmission method or storage system can be guaranteed completely secure.

Clients and prospective clients should use only agreed channels for sensitive records and should never send access credentials through general email or website forms.

11. Your Privacy Choices and Rights

Depending on your location and the applicable law, you may have rights to request access, correction, deletion, restriction, portability or objection; withdraw consent; opt out of direct marketing; or complain to an appropriate supervisory authority. These rights are not absolute and may be subject to verification, exemptions and legal retention requirements.

Send a request to admin@aiaccountingindia.com. Describe your request and the interaction concerned. We may request information reasonably needed to verify identity and protect information from unauthorised disclosure.

12. Third-Party Links and Embedded Services

The website may link to or embed services operated by others. Their privacy practices are governed by their own notices, and we encourage you to review them before providing information.

13. Children’s Privacy

This website and our business services are directed to organisations and professional users, not children. We do not knowingly seek personal information from children through the website. If you believe a child has submitted information, contact us so the situation can be reviewed.

14. Changes to This Policy

We may revise this Privacy Policy when our website, services, technologies or legal obligations change. The updated version will be posted on this page with a revised effective date. Material changes may be highlighted through an appropriate additional notice.

15. Contact

For questions, requests or concerns about this policy or our handling of personal information, contact: